SIG Secretary
Role Responsibilities
Role Responsibilities
As SIG secretary you serve in the important role of keeping minutes and records of the SIG's
meetings. You may also work with the SIG's communication team to keep alumnae informed of events and activities.
Primary responsibilities:
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Attend and take minutes at board meetings and the SIG’s annual meeting.
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Circulate meeting minutes to the board prior to the next board meeting.
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Send annual meeting minutes to WCAA and distribute to the club.
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Maintain records of SIG correspondence.
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Inform officers of deadlines for reports, mailings, and future correspondence.
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Coordinate mailing/emailing of notices/newsletters to alumnae; may share this responsibility with a newsletter or communications chair.
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Maintain a roster of officers and other board members with current address, telephone, and email information.
Other optional responsibilities include:
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Writing occasional newsletters
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Writing birthday cards
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Sending condolence cards
Communications and Social Media
Communications and Social Media
You and your SIG’s communications team (newsletter chair, communication chair, website chair, social media chair, etc.) have the power to connect—and build excitement about all the different ways to engage through the SIG and to keep the SIG alumnae apprised about current SIG events and activities as well as informed about the SIG board.
Newsletters/Emails
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Together with the SIG leaders, establish a timeline for regular communication to the SIG via email or newsletter including deadlines for members to submit information.
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Be consistent in the information you include in newsletters.
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Send all SIG emails, newsletters, and invitations through the SIG website (alum.wellesley.edu). Training for communications volunteers is available online. If your email requires additional technological assistance, you may use this form to request an email blast, newsletter, labels, or list.
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The WCAA encourages email and e-newsletters for sustainability and suggests mailing only to alums with no email on file.
Website
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Work with your communications team to ensure your website has current content on it. Post a welcome letter, information about upcoming events, list your officers, add a banner photo, include photos to highlight events. If you and your website chair need assistance, request it here or view our video tutorials.
Social Media
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Please post the WCAA social media guidelines on the SIG website and any social media platform your SIG uses.
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Ensure there are moderators for each platform, and that they understand and adhere to the social media guidelines.