Reunion Chair Handbook
Introduction
- Volunteering for Reunion
- Master Timeline (Subject to Change!)
- Reunion 2024 Agenda At-a-Glance (Subject to Change!)
Volunteering for Reunion
Every spring, Wellesley welcomes our beloved alumnae back to campus. Our three-day event offers alumnae from across the decades the opportunity to reconnect with our beautiful campus, rekindle friendships, and participate in the traditions of Stepsinging and the Alumnae Parade.
The Wellesley College Alumnae Association has the pleasure of working with our dedicated volunteers to make Reunion weekend a success. Successful Reunions are the result of planning, preparation, and the work of our alumnae volunteers in concert with the Alumnae Association and Development staff. Together, we strive to plan a meaningful and engaging weekend for alumnae and guests. Beginning in the fall prior to Reunion, volunteers will collaborate with staff to plan and execute a Reunion that will offer something for everyone: faculty lectures, tours, academic open houses, shared identity group gatherings, professional networking and an all-class dance party! As a Reunion volunteer, you play a key role in our planning, and we couldn’t accomplish Reunion without the enthusiastic participation of our dedicated volunteer alumnae leaders.
From all of us at the WCAA, thank you! We look forward to working with you!
Master Timeline (Subject to Change!)
Summer 2023
☐ WCAA emails a “Save the Date”to all alumnae in Reunion cycle and a postcard to those who do not have an email address on file with the College.
Fall 2023
☐ Early September: Check in #1: Invited Reunion volunteers attend virtual orientation session
☐ Late October: Check in #2: Reunion committee volunteers attend virtual information update session
☐ Mid November: Reunion committee submits following details to the Reunion chair:
- Saturday class dinner chair submits Saturday Dinner tier selection
- Insignia chair forwards insignia charges and description to Reunion chair
- Program chair forwards any program information to Reunion chair
☐ December 15: Reunion chair submits completed Class Event Form to WCAA
Winter 2024
☐ Early January: WCAA creates online class registration for Reunion Chair to test, and produces preliminary class schedule on your class website for Reunion Chair to review
☐ January 31: Last day to make any changes to class registration form and preliminary class schedule
☐ Early March: Online Reunion registration opens
☐ March 1: Final class Reunion schedule is due to WCAA
☐ Late March: WCAA sends Reunion registration reminder (excepting alumnae who previously registered online)
Spring 2024
☐ April 1: Parade Marshal forwards the class's selected class cheer to WCAA for duplication
☐ Mid April: Requests for tables and chair and simple AV requests due
☐ Early May: Early registration closes
☐ May 24-26: Reunion Weekend!
This online Wellesley community is home to all the ways you can stay connected to alums near and far. Choose the groups you want to be part of, search for Wellesley friends, or find networking connections through the Hive. There are many ways to keep Wellesley in your life and we are happy you are here!
Please provide your username below.
This online Wellesley community is home to all the ways you can stay connected to alums near and far. Choose the groups you want to be part of, search for Wellesley friends, or find networking connections through the Hive. There are many ways to keep Wellesley in your life and we are happy you are here!
Please provide your username below.
This online Wellesley community is home to all the ways you can stay connected to alums near and far. Choose the groups you want to be part of, search for Wellesley friends, or find networking connections through the Hive. There are many ways to keep Wellesley in your life and we are happy you are here!
Please provide your username below.
Reunion 2024 Agenda At-a-Glance (Subject to Change!)
This schedule is subject to change.
FRIDAY, MAY 24 |
||
1:00 pm |
Reunion 2024 officially begins |
|
2:00 - 4:30 pm |
Faculty Lectures and Career Education Event |
Various campus locations |
5:00 - 8:00 pm |
Class Social Hours and Dinner |
Designated class locations |
8:30 - 10:30 pm |
“Dance Your Class Off” All-class dance party |
Academic Quad Tent |
SATURDAY, MAY 25 |
||
7:00 am |
Class breakfasts & PERA* sponsored events |
Various campus locations |
9:00 - 10:45 am |
Class meetings, if not already conducted virtually |
Designated class locations |
11:00 - 12:30 pm |
143rd Annual Meeting of the Alumnae Association |
Diana Chapman Walsh Alumnae Hall |
12:30 - 2:00 pm |
Class lunches |
Designated class locations |
2:30 - 4:30 pm |
Faculty lectures, Academic Open House and tours |
Various campus locations |
3:30 - 5:30 pm |
Shared Identity Group events |
Various campus locations |
5:00 - 8:00 pm |
Class social hours and dinners |
Designated class locations |
SUNDAY, MAY 26 |
||
7:00 - 9:00 am |
Breakfasts |
Designated class locations |
9:15 - 10 am |
Sunday Celebration: In Gratitude and Remembrance |
Houghton Chapel |
10:30 am - 11:15 pm |
Alumnae Parade |
Throughout campus |
11:15 am - 12:00 pm |
Stepsinging |
Alumnae Hall Hay Outdoor Amphitheater |
12:00 pm |
Lunch |
Designated class locations |
2:00 pm |
Reunion 2024 ends |
|
*Physical Education, Recreation, and Athletics |
The Reunion Volunteer Team
- Reunion Committee Roles
- Reunion Chair Responsibilities
- Residence Hall Chair Responsibilities
- Social Hour Chair Responsibilities
- Program Chair Responsibilities (Optional)
- Saturday Class Dinner Chair Responsibilities
- Insignia Chair Responsibilities
- Record Book Chair Responsibilities (Optional)
Reunion Committee Roles
Reunion (Co)Chair(s): The Reunion chair(s) sets the vision and tone for the class portion of Reunion weekend and is the primary contact for the WCAA staff. The chair is responsible for recruiting committee chairs and members, setting the budget with the treasurer, completing the class event form, chairing planning meetings, adhering to deadlines, and keeping the committee organized, connected, motivated, and ready for all the fun that is Reunion!
Class Treasurer: The treasurer reviews and determines the budget with the Reunion chair during the fall before Reunion.
Residence Hall Chair: The residence hall chair is tasked with creating a warm and welcoming atmosphere at class headquarters, keeping in mind that headquarters may be shared with another class.Along with a committee, the alum decorates the residence hall—which may include hanging the class banner and other decorations, placing plants or flowers outside the dorm—and setting up the welcome table. The alum also staffs the welcome table with classmates for peak hours during Reunion weekend. If needed, the residence hall chair coordinates record book and insignia distribution in the residence halls with the respective chairs.
Program Chair: The program chair works with the Reunion chair to determine optional class-specific programming such as discussion groups, concerts, and any outside entertainment. The WCAA can support 2 programs per class. Reunion attendee feedback consistently suggests that classes limit the number of programs, so that classmates can enjoy the full schedule of activities hosted by the WCAA.
Social Hour Chair (position is evolving for 2024): The social hour chair assists with the social hours on Friday and Saturday evenings. The alum determines what tier of beverages choices the class would like and coordinates with the WCAA for set up at the residence hall. For Saturday night, the Social Hour Chair collaborates with the Saturday dinner chair for the moving of the class beverages to the dinner site.
Saturday Dinner Chair: The Saturday dinner chair chooses the dinner menu/cost from the tier options provided by the WCAA. Collaboration will be required with the social hour chair on the alcohol/beverages. Responsibilities may include determining any entertainment and coordinating those vendor details with the WCAA.
Insignia Chair: The insignia chair chooses and places the order for an item in the class color that classmates can carry or wear in the Alumnae Parade. The insignia chair also coordinates the distribution of the insignia at the class headquarters during Reunion weekend.
Parade Marshal: The parade marshal submits a class cheer to the WCAA by April 1 for copying and distribution to classmates. The alum helps carry the class banner and/or baton and leads the class in the cheer during the Alumnae Parade.
Stepsinging Leader: The Stepsinging leaders from the 5th, 10th, 25th and 50th classes help lead Stepsinging on Sunday morning after the Alumnae Parade.
Reunion Chair Responsibilities
Overall Duties
- Encourage Reunion attendance, including communicating to classmates about the access fund for those who need financial assistance.
- WCAA will include the following language on the registration form and all communications: “If you need financial assistance to attend Reunion, contact the Alumnae Association at 781.283.2343 or reunionquestions@wellesley.edu. All requests will be kept strictly confidential.”
- Coordinate outreach to classmates to encourage them to attend Reunion. Recruit others to help! Please refer to the Communications Best Practices included in the toolbox.
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Enlist classmates to fill vacant Reunion Committee roles.
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Establish a Reunion budget for those items not covered by registration.
Reunion Budgeting
In collaboration with the treasurer and class president, the Reunion chair works to determine a budget. Reunion should be self-sustaining for each class. Some classes opt to pay some costs (insignia, entertainment, etc) out of the class treasury in order to keep the price manageable for classmates or allow for a special program during the weekend. Each class establishes its own Reunion budget. Here are general guidelines and useful information:
Compile a list of potential costs associated with the weekend, including:
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Subsidy for registration fee, beverage fee or meals
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Decorations for the residence hall
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Food for social hours and welcome snacks
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Insignia (can the treasury absorb the cost for insignia for all classmates attending?)
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Entertainment (if applicable)
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Dance floor for tent (if applicable)
Collaborate with Social chair and Saturday dinner chair to agree on beverage and menu tiers.
Class Programming
Collaborate with Programming Chair to identify two class specific programs being planned for the class, including description.
Submit the Class Event Form.
The Reunion chair is responsible for completing the Class Event Form, which is due on December 15, 2023. The information on this form is crucial for the WCAA to prepare online registration and class schedules. The form should include details of class programming, Saturday night dinner, and insignia—all the information classmates will need to know.
Registration Materials
After receiving class event forms, the WCAA staff will produce an online registration form and a test registration will be produced for the class. Chairs will review the registration, make any edits, and inform the WCAA of requested changes. Final proofing deadlines for all registration materials will be communicated to you in February.
Reunion chairs should:
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Ensure all members of the committee have approved any registration or schedule changes prior to sending back to the WCAA. Once edits are sent back from one chair, it is our understanding that all Reunion chairs have conferred on the edits and agree.
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Be aware that once meal and insignia descriptions and prices are set and publicized online, they cannot be changed.
Registration Reports
Reports can be requested by emailing reunionquestions@wellesley.edu
An updated set of Reunion reports and other class materials is included in the headquarters box delivered to your residence hall the Friday morning of Reunion.
Meal Logistics
The WCAA will handle logistics/arrangements for all meals:
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Friday night dinner buffet
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Saturday breakfast for overnight guests
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Saturday lunch buffet
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Saturday Night dinner (class choses from tiers with associated costs).
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Sunday breakfast for overnight guests
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Sunday lunch--immediately after Stepsinging, those who have ordered lunches will have them available for pick up and enjoyment at multiple locations across campus.
Special caveat to Saturday night dinners:
For 2024 many classes will have shared Saturday night dinners, due to decreased space on campus.
Residence Hall Chair Responsibilities
On Friday morning the residence halls are opened for the Reunion committee beginning at
9:00 a.m.
Upon arrival, locate the headquarters box that will contain:
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Class banner for use in your residence hall and at the alumnae parade
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Class gavel for use at class meeting (if not already hosted virtually)
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Miscellaneous office supplies provided as a “start” to your decorating
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Final reports for the Reunion and insignia chairs
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List of Reunion attendees
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List of overnight registrants
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Paper clips
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Masking tape
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Pens
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Tacks
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Markers
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First-aid kit
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Safety pins
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Corkscrews
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Trash bags
Plan on staffing the welcome table for most of Friday and Saturday morning—enlist classmates to help! Some suggestions for your welcome table:
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Giveaways
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Old class photos
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Copies of the class’ Commencement program
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Yearbooks
Decorating the Residence Hall
When planning decorations, consider making an appointment with College Archivist, Sara Ludovissy (sludovisr@wellesley.edu, 781.283.2196), to view the class archives. Photographs, copies of The Wellesley News, etc., can be duplicated and used to decorate the residence hall.
Please:
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Hang the class banner inside the residence hall! The class parade marshal must bring this banner to the Alumnae Parade on Sunday morning.
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Only use masking tape or carpet tape when decorating.
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Use zip-ties or twine, not tape, on wood surfaces.
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Do not use, tacks, push pins, or staples (exceptions, of course, are on the bulletin boards).
Assignment of Class Headquarters/Space
Each Reunion class is assigned to a residence hall that serves as its headquarters for the weekend. Common rooms in the residence hall are available for class use for meetings, discussion groups, displays, insignia distribution, lectures, or social events. Be aware that some residence halls will be shared by more than one class.
Tables and Chairs
Tables (6-foot rectangles and 60-inch rounds) and chairs are supplied by the WCAA at no cost to the class. Tables and chairs for residence-hall use are delivered to each dorm.
In April, the WCAA sends the Reunion chair a form to request the number of tables and chairs they will need for the weekend. Tables and chairs for all meals will be provided by the WCAA, based on the number of registrations for those events.
With so many groups on campus, we strive to ensure each class is able to hold its events in the best possible space. Occasionally a location is unavailable due to on-campus construction, size requirements, or other Reunion programming such as lectures, open houses, and tours.
Please do not assume that any space is open and available for Reunion use; always check with the WCAA staff to make a request for space outside of your designated residence hall. If possible, we will block off the location on the master grid to avoid any schedule conflicts.
Rooms and Rooming
The residence hall chair is NOT responsible for rooming assignments.
Room assignments will be made by the WCAA on a first-come, first-served basis.
If your class headquarters is full, your classmates will be assigned to another residence hall. Requests to share a room with another alum must be submitted at the time of registration, and all requests must be mutual. Due to limited housing availability, we are not accepting room block requests (the grouping of multiple sets of roommates), specific room number, or floor requests for Reunion 2024. Classmates will receive a housing assignment when they arrive on campus. For each room reservation, the WCAA provides:
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Bed linens, a pillow and blanket
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A set of bath towels
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An amenity kit
The on-site student Residence Team Lead is responsible for overseeing the rooming list during Reunion weekend and all requests for changes must be managed through their team of student Residence Hosts. For security reasons, all changes must be noted on the master rooming list, so the WCAA knows where people are staying and what rooms are available.
Classmates who have not pre-registered for a room will not be accommodated on campus.
Insignia Safe-keeping
The residence hall chair and insignia chair should work together on the display, safe-keeping, and distribution of the class insignia. Names should be checked against the insignia list to verify purchase and pick-up. (This list is in the headquarters box.)
Please be reminded that unattended insignia has a habit of disappearing! Consider locking your insignia in the alcohol storage room when it is not being monitored.
Record Books
If your class record books are available in hard copy and were not mailed out before Reunion, you should coordinate with the record book chair to discuss how they would like to distribute them to classmates during Reunion weekend. The distribution of Record Books should be handled by class members, not student workers. The WCAA is not responsible for ensuring that classmates receive their ordered books.
Social Hour Chair Responsibilities
This information is evolving for Reunion 2024. Stay tuned.
Friday social hours are generally held in the residence halls beginning at 5:00 pm on Friday. On Saturday, they take place at 6:00 pm and are typically held at the dinner location.
Beverages are moved from the class residence halls to the Saturday dinner locations by Reunion student workers. Social chairs coordinate this transfer with their Student Residence Team Leader.
Social hour assistant is a good job for classmates who cannot be on the Reunion committee, but who would like to help out for a few hours during the weekend.
It is REQUIRED that beverages are served by a professional bartender(s) for each social hour, whose duty it is to serve and monitor liquor consumption. The WCAA will hire the bartenders for your social hours on Friday and will arrange for the Saturday night caterer to include bartenders for your Saturday event.
Please review these important policies and procedures:
The strict enforcement of alcohol laws and the expanded liability for alcohol and related accidents necessitates that Reunion classes adhere to the following procedures regarding alcohol consumption while on campus.
Neither the class nor the WCAA cannot charge for alcohol consumed on campus. It is REQUIRED that beverages are served by professional bartenders whose duty it is to serve and monitor liquor consumption.
In the absence of a professional bartender, alcohol consumption becomes the responsibility of the Reunion committee. The Reunion committee is liable for any incidents resulting from alcohol consumption.
Because alcohol bills are paid directly by the WCAA, the class is automatically covered by Wellesley’s liability insurance.
Deliveries
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Alcohol will be delivered on the Thursday before Reunion. A WCAA staff member will receive the alcohol delivery, and it will be locked in a designated storage room in the residence hall.
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Two 30-pound bags of ice and a large cooler are delivered to your social hour locations before they are scheduled to begin. If you anticipate running out of ice during the weekend, please notify a student worker who will call Reunion Headquarters to arrange for more ice.
Summary
- Orders are delivered on the Thursday prior to Reunion. WCAA staff will place alcohol in locked room at headquarters.
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A member of the Reunion Committee must pick up the alcohol storage room keys from their Student Residence Team Leader. The Residence Team Leader will have a duplicate copy.
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The storage room should be kept locked at all times.
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Student workers are available to transport alcohol to/from your social hour and dinner.
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Please leave any unopened alcohol in the room and it will be returned. Credits will be used for the alumnae inclusion fund. Be sure to lock the storage room behind you when you leave!
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Return the storage room key to the Residence Team Leader.
Social Hour Supply Checklist
Provided by the WCAA
☐ Corkscrew
☐ Clear plastic cocktail cups
☐ Bottle opener
☐ Large cooler
☐ Large tub
☐ Ice bucket
Provided by the class, if needed
☐ Friday social hour munchie snacks
☐ cutting boards and knives
☐ Additional coolers
☐ Tablecloths
☐ Cocktail napkins/plates
☐ Serving plates/bowls/utensils
☐ Toothpicks
☐ Sponges
Student Staffing/Social Hours
Students are assigned to help with social hours. Social hours require significant physical labor, including setting up the bars, bringing out alcohol, and putting bottles away. Hired bartenders will also assist with the setup (and breakdown) of bars. Please note that student workers cannot open, pour, or serve alcohol. Student workers report to their Student Residence Team Leader at the start of their job assignment and seek direction from the event chair.
Program Chair Responsibilities (Optional)
Extra programming at Reunion is optional. The campus will be lively with activities and many WCAA-sponsored events that will provide guests with the current pulse of the campus including:
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Faculty lectures
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Tours
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Shared Identity Group gatherings
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Open houses
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Panel discussions
Extra class-specific programming will most likely limit the flexibility of alumnae who wish to attend other campus events.
Additionally, post-Reunion research has shown that classmates truly want time to be together, and overscheduling impedes casual socializing.
If the class ultimately plans a program(s), please consider:
- The WCAA staff can assist with the logistics (space reservation, etc) for 2 events per class.
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Is there a cost to produce this event?
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How much effort will be expended by organizers and participants?
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How many classmates can the program accommodate?
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Can it take place at the residence hall, or must space be requested?
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Are facilitators/faculty/presenters needed?
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Is special equipment required, such as microphones or a piano?
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Are class presenters proficient in running laptops, powerpoints, etc.?
Program requests logistical support needed can be made using the Class Event Form filled out by the Reunion Chair. Please make sure the Reunion Chair is aware of the plans before this form is submitted on December 1.
All class programming requests will be reviewed by the WCAA staff to determine feasibility and impact on the overall Reunion schedule.
Saturday Class Dinner Chair Responsibilities
The Saturday class dinner is one of the most exciting events of Reunion weekend.
For Reunion 2024, Saturday night dinner chairs will be provided with price tiers and sample menus to chose for their class. Caterers who have experience working on campus and who have been used for the past several Reunions are the vendors who have submitted menus to the WCAA: Off the Vine, Jules Catering, Bakers Best, Woodmans of Essex Gourmet Caterers, Spitfires BBQ, Blue Ribbon BBQ, etc.
By mid-November, the Saturday dinner chairs must:
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Select a menu and price tier
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Communicate menu and price tier to Reunion Chair for inclusion on the class registration form
When planning the Saturday class dinner, several questions should be considered:
Is this a themed meal?
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Will it be a catered buffet or plated dinner?
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Note that post-Reunion survey data indicates attendees enjoy buffets because they offer a variety of food, allow more interaction among dinner guests, and are often more economical.
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How much is a reasonable cost for a classmate's dinner? Think about both the Reunion cycle and where classmates may be in their life cycle when setting the price.
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Class meals are tax-exempt. Be sure you get the proper tax exemption number from the Reunion chair.
Decorations
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If the class wants centerpieces or other decorations, the class treasury should be used to cover these expenses and volunteers will be needed to place the centerpieces and decorations prior to the social hour.
Open Flame Rules
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No open flames or candles are allowed at Saturday dinners.
Food Allergies
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Classmates and guests with food allergies are asked to note this in their Reunion registration. The WCAA staff will work with registrants directly about menu concerns. We will relay dietary allergies to the dinner chairs/caterer of each meal.
Programming for Saturday Dinner
If you have an outside vendor as any part of your Saturday dinner program, please inform the WCAA so we can provide them with the appropriate logistical support. The vendor’s contact information should be included on the Class Event Form submitted in December.
The WCAA provides students and transportation to help move alcohol and decorations from the residence hall to the meal location, and back again at the end of the evening, to be completed no later than 10:00 pm.
Insignia Chair Responsibilities
Class insignia is worn or carried during the Alumnae Parade on the Sunday of Reunion.
By mid-November, the insignia chair must forward a description of the class insignia with a price to the Reunion chair for inclusion in the Class Event Form, which is due on December 15.
Cost
The cost of insignia varies with the average charge to classmates for the Reunion insignia being approximately $15. Be creative! The insignia should be something in your class color that will show up well in the Alumnae Parade and is “one size fits all.” Past class insignia include:
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Hats/visors
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Sunglasses
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Umbrellas/parasols/fans
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Scarves/gloves/sashes/shawls
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Totebags/backpacks
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Beads/buttons
Vendors
Once you have an idea for your insignia, contact a vendor who can help place the order for the items. We recommend:
JP Advertising, Inc.
Melody Friedman '74
84 October Road, Holliston, MA 01746
Phone: 508.429.8664
Fax: 508.429.3523
melody@jpadvertisinginc.com
jpadvertisinginc.com
b*true promotions
Brenda Treuhaft
400 TradeCenter Suite 5900, Woburn, MA 01801
Phone: 781.569.5856
brenda@btruepromotions.com
btruepromotions.com
Wellesley College Bookstore
21 Wellesley College Road, Lulu Chow Wang Center, Wellesley, MA 02481
Phone: 781.283.2136
https://wellesley.bncollege.com/shop/wellesley/home
Storage and Delivery of Insignia
Each class has the option of having its insignia shipped directly to campus. If you choose to have your insignia shipped to the WCAA, it will be delivered to your class residence hall the Friday of Reunion. We ask that you notify us in advance with the number of boxes to be delivered and the shipper/company name. Please ask the vendor shipping the insignia to put your class year on all the shipping labels in the following format:
Wellesley College Distribution Center
Class of XXXX Reunion
Attn: HOLD FOR REUNION
300 Central Street
Wellesley, MA 02481
Box __ of __
All insignia must be ordered to arrive at the Distribution Center by May 15.
Distribution of Insignia
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Give out to classmates when they check in at the residence hall.
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Classes are encouraged to buy extra insignia because there is often an increased demand for these items during the weekend.
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If extra insignia are ordered, classes should be prepared to accept and track cash/checks at their headquarters.
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Please remember to:
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Keep the supply of insignia locked up when not attended.
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Instruct students on how to distribute and account for insignia needed by classmates.
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Record Book Chair Responsibilities (Optional)
Reunion 2024 General Information
- Children and Families
- Reunion Student Staffers
- Best Practices for Communications
- Hotel Accommodations
- Reunion 2019 Statistics
- Reunion 2022 Statistics
- Reunion 2023 Statistics
Children and Families
The WCAA plans several children’s activities, primarily on Saturday, that are open to Reunion attendees’ younger guests.
These events include a Children’s Field Day (additional fees charged and registration required) on Saturday afternoon from 12:30-4:00 p.m., and a Children’s Evening Extravaganza (additional fees charged and registration required) from 5:30-11:00 p.m. Both programs are run by Legacy Childcare.
The WCAA also provides the following programming for children (ages 3—15) at no cost:
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Open Boat House
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Open swim in Chandler pool
Days and times for these activities will be listed in the Reunion program.
Individual classes can plan additional child activities or child-care programs, if they determine a need. Please review any proposed vendors with your key contact in the WCAA.
Reunion Student Staffers
The WCAA recruits, hires, and trains approximately 100 students prior to Reunion weekend. Students can be seen all around campus—setting up events, directing alumnae to faculty lectures, assisting with children’s events, etc.
At least one student is assigned to each class residence hall for the entire weekend. This student is your Residence Team Leader.
The Residence Team Leader is familiar with your schedule of events, and assists the class with any questions. The Residence Team Leader handles any rooming inquiries, manages other student workers, and serves as the class liaison to the WCAA staff. The Residence Team Leader is well-trained and should be the point person for any issues that arise throughout the weekend.
Students are also assigned to assist the class with various tasks throughout the weekend. Students come to your residence hall to set up social hours and class meetings, deliver ice, assist with luggage, and help decorate. The WCAA reviews your class program for the weekend and schedules the students accordingly.
Although students are provided to help you throughout the weekend, there are several things that students are not permitted to do. While they can help you set up your bar area, they cannot:
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Open, pour, or serve alcohol
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Serve trays of food or act as waitresses
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Look after children or act as babysitters
Please remember that all students are just that—students. They are not professional staff, but current students who want to make a connection with Reunion attendees. The WCAA is very fortunate every year that so many students stay well after the end of exams to help us with Reunion weekend. Please treat them with the kindness and respect that all members of our Wellesley Community deserve.
Best Practices for Communications
- Streamline Reunion communications with class officers, Reunion chairs, record book chairs, etc., into one email whenever possible to reduce the number of times your classmates are being messaged.
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Always direct classmates to your class website Reunion page for information about class schedules, family activities, faculty lectures, accommodations, and much more.
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Key Deadlines to include in all your communications:
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Early March: Registration opens
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Early April: Reminder to register for Reunion
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Early May: Registration closes in one week
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Class Communications
Emails
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Use your class website to email detailed class-specific information for Reunion: special events, record book information, etc.
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Class web administrators should send out messages for your class. If you need assistance, please use this email request form and the WCAA will assist with the request.
Class website
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Ensure your website has current content on the “Reunion” tab. Post a welcome letter, list of Reunion volunteers, and information about your class record book. If the class website chair needs help with this, request assistance.
WCAA Communications
Tentative WCAA Email Schedule
When planning your class communications, please review the tentative schedule of WCAA Reunion registration emails and avoid sending during the same weeks. Please note that this schedule is subject to change.
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Early March: Registration will open, login updates info, etc. and then registration IS open
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Late March: Reminder to register
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Early April: Reminder to register--registration closes in one month
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Early May: One week left for registration
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Early May: Registration closes tomorrow
Social Media
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Follow the official WCAA social media channels: @wellesleyalums on Instagram, Facebook, Twitter. The WCAA will be posting Reunion ads from February through June. An efficient way to spread the word is to share our posts on your class pages.
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Post the WCAA’s Reunion video to your class page.
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Use #WellesleyReunion consistently.
Hotel Accommodations
A block of rooms at the Babson Conference Center in Wellesley, the Hampton Inn in Natick and the Verve Crowne Plaza Hotel in Framingham will be reserved for Wellesley alumnae at reduced rates. All hotel reservations should be made directly by individual alumnae who wish to book a room. Room block information (codes, etc) will be shared in late 2023.
Reunion 2019 Statistics
2019 Overall Reunion Attendance
Class Year | Alumnae | Alumnae Invited | % | Guest | Child | Total |
1939 | 1 | 12 | 8% | 0 | 0 | 1 |
1944 | 2 | 54 | 4% | 1 | 0 | 3 |
1949 | 13 | 148 | 9% | 6 | 0 | 19 |
1954 | 52 | 270 | 19% | 20 | 0 | 72 |
1959 | 125 | 350 | 36% | 43 | 0 | 168 |
1964 | 92 | 386 | 24% | 26 | 1 | 119 |
1969 | 230 | 403 | 57% | 97 | 4 | 331 |
1974 | 128 | 460 | 28% | 40 | 0 | 168 |
1979 | 169 | 483 | 35% | 47 | 2 | 218 |
1984 | 129 | 516 | 25% | 39 | 3 | 171 |
1989 | 160 | 503 | 32% | 36 | 20 | 216 |
1994 | 201 | 578 | 35% | 60 | 98 | 359 |
1999 | 216 | 532 | 41% | 53 | 79 | 348 |
2004 | 158 | 529 | 30% | 60 | 42 | 260 |
2009 | 249 | 565 | 44% | 79 | 5 | 333 |
2014 | 247 | 577 | 43% | 31 | 0 | 278 |
Totals | 2172 | 6366 | 34% | 638 | 254 | 3064 |
2019 Reunion Overnights and Insignia
Class/Dorm | Overnight | Insignia | |||
Alumnae |
Guest | Total | Purchased |
% |
|
1939 - College Club |
1 |
0 |
1 |
1 |
100% |
1944 - College Club |
2 |
1 |
3 |
2 |
100% |
1949 - College Club |
10 |
3 |
13 |
12 |
92% |
1954 - Stone Davis |
28 |
4 |
32 |
52 |
100% |
1959 - Stone Davis |
102 |
19 |
121 |
114 |
91% |
1964 - Claflin/Lake |
61 |
5 |
66 |
70 |
76% |
1969 - Tower Court |
150 |
26 |
176 |
189 |
82% |
1974 - Claflin/Lake |
62 |
5 |
67 |
97 |
76% |
1979 - Beebe |
109 |
12 |
121 |
122 |
72% |
1984 - Cazenove |
77 |
11 |
88 |
118 |
91% |
1989 - Cazenove |
84 |
17 |
101 |
98 |
61% |
1994 - Severance |
89 |
41 |
130 |
48 |
24% |
1999 - Shafer |
95 |
18 |
113 |
263 |
122% |
2004 - Pomeroy |
64 |
21 |
85 |
112 |
71% |
2009 - Freeman |
145 |
23 |
168 |
120 |
48% |
2014 - Bates/McAfee |
135 |
8 |
143 |
153 |
62% |
Totals |
1214 |
214 |
1285 |
||
Alumnae Overnight |
56% |
2019 Reunion Saturday Night Dinner
Class |
Alumnae |
Guest |
Child |
Total |
1939 |
1 |
0 |
0 |
1 |
1944 |
2 |
1 |
0 |
3 |
1949 |
11 |
2 |
0 |
13 |
1954 |
47 |
11 |
0 |
58 |
1959 |
120 |
39 |
0 |
159 |
1964 |
80 |
20 |
0 |
100 |
1969 |
208 |
81 |
0 |
289 |
1974 |
116 |
30 |
0 |
146 |
1979 |
152 |
35 |
1 |
188 |
1984 |
114 |
26 |
1 |
141 |
1989 |
140 |
24 |
0 |
164 |
1994 |
160 |
35 |
12 |
207 |
1999 |
180 |
29 |
22 |
231 |
2004 |
85 |
18 |
7 |
110 |
2009 |
178 |
43 |
1 |
222 |
2014 |
178 |
12 |
0 |
190 |
Totals |
1772 |
406 |
44 |
2032 |
Reunion 2022 Statistics
2022 Overall Reunion Attendance
Class | Alumnae | Alumnae Invited | % | Guest | Child | Total |
1947 | 2 | 29 | 7% | 1 | 0 | 3 |
1957 | 43 | 213 | 20% | 10 | 0 | 53 |
1962 | 69 | 259 | 27% | 23 | 3 | 95 |
1967 | 92 | 331 | 28% | 29 | 0 | 121 |
1972 | 146 | 364 | 40% | 47 | 1 | 194 |
1977 | 109 | 397 | 27% | 24 | 0 | 133 |
1982 | 78 | 405 | 19% | 16 | 0 | 94 |
1987 | 76 | 438 | 17% | 29 | 6 | 111 |
1992 | 122 | 491 | 25% | 22 | 32 | 176 |
1997 | 143 | 473 | 30% | 27 | 58 | 228 |
2002 | 103 | 522 | 20% | 26 | 31 | 160 |
2007 | 76 | 574 | 13% | 15 | 3 | 94 |
2012 | 166 | 610 | 27% | 38 | 2 | 206 |
2017 | 159 | 623 | 26% | 11 | 0 | 170 |
Totals | 1384 | 5729 | 24% | 318 | 136 | 1838 |
2022 Reunion Overnights and Insignia
Alumnae | Guest | Total | Purchased | % | |
1947 - McAfee | 1 | 1 | 2 | 2 | 100% |
1957 - McAfee | 21 | 2 | 23 | 33 | 77% |
1962 - Freeman | 39 | 9 | 48 | 53 | 77% |
1967 - McAfee | 22 | 3 | 25 | 75 | 82% |
1972 - Shafer | 55 | 4 | 59 | 138 | 95% |
1977 - Bates | 46 | 7 | 53 | 86 | 79% |
1982 - Severance | 27 | 2 | 29 | 43 | 55% |
1987 - Munger | 24 | 6 | 30 | 59 | 78% |
1992 - Munger | 42 | 14 | 56 | 127 | 104% |
1997 - Beebe | 56 | 20 | 76 | 113 | 79% |
2002 - Shafer | 31 | 7 | 38 | 81 | 79% |
2007 - Bates | 25 | 2 | 27 | 67 | 88% |
2012 - Pomeroy | 57 | 6 | 63 | 103 | 62% |
2017 - Pomeroy | 51 | 5 | 56 | 113 | 71% |
Totals | 497 | 88 | 529 | ||
Alumnae overnight | 36% |
2022 Saturday Night Dinner
Alumnae | Guest | Child | Total | |
1947 | 1 | 1 | 0 | 2 |
1957 | 37 | 6 | 0 | 43 |
1962 | 59 | 18 | 3 | 80 |
1967 | 86 | 26 | 0 | 112 |
1972 | 131 | 41 | 0 | 172 |
1977 | 105 | 21 | 0 | 126 |
1982 | 66 | 10 | 0 | 76 |
1987 | 65 | 16 | 4 | 85 |
1992 | 107 | 15 | 17 | 139 |
1997 | 111 | 15 | 16 | 142 |
2002 | 92 | 11 | 8 | 111 |
2007 | 57 | 9 | 1 | 67 |
2012 | 143 | 24 | 1 | 168 |
2017 | 124 | 8 | 0 | 132 |
Totals | 1184 | 221 | 50 | 1455 |
Reunion 2023 Statistics
2023 Overall Reunion Attendance
Class Year | Alumnae | Alumnae Invited | % | Guest | Child | Total |
1943 | 0 | 30 | 0% | 0 | 0 | |
1948 | 5 | 105 | 5% | 9 | 0 | 14 |
1953 | 12 | 218 | 6% | 4 | 0 | 16 |
1958 | 41 | 298 | 14% | 22 | 3 | 66 |
1963 | 58 | 395 | 15% | 16 | 0 | 74 |
1968 | 95 | 433 | 22% | 40 | 1 | 136 |
1973 | 197 | 507 | 39% | 57 | 0 | 254 |
1978 | 114 | 549 | 21% | 23 | 0 | 137 |
1983 | 143 | 576 | 25% | 30 | 1 | 174 |
1988 | 82 | 667 | 12% | 12 | 2 | 96 |
1993 | 120 | 618 | 19% | 27 | 25 | 172 |
1998 | 163 | 590 | 28% | 32 | 57 | 252 |
2003 | 206 | 691 | 30% | 54 | 70 | 330 |
2008 | 75 | 647 | 12% | 28 | 28 | 131 |
2013 | 181 | 609 | 30% | 61 | 6 | 248 |
2018 | 210 | 614 | 34% | 23 | 1 | 234 |
Totals | 1702 | 7547 | 23% | 438 | 194 | 2334 |
2023 Reunion On-Campus Overnights and Insignia
Class/Dorm | Overnight | Insignia | |||
Alumnae | Guest | Total | Purchased | % | |
1968 - Stone-Davis | 37 | 6 | 43 | 83 | 87% |
1973 - Shafer | 108 | 11 | 119 | 157 | 80% |
1978 - Stone-Davis | 49 | 5 | 54 | 104 | 91% |
1983 - Freeman | 81 | 4 | 85 | 103 | 72% |
1988 - Bates | 45 | 4 | 49 | 44 | 54% |
1993 - Bates | 37 | 9 | 46 | 82 | 68% |
1998 - Pomeroy | 79 | 30 | 109 | 115 | 71% |
2003 - McAfee | 82 | 36 | 118 | 144 | 70% |
2008 - McAfee | 33 | 15 | 48 | 44 | 59% |
2013 - Munger | 80 | 18 | 98 | 85 | 47% |
2018 - Munger | 82 | 6 | 88 | 79 | 38% |
Totals | 713 | 144 | 857 | ||
Alumnae overnight | 42% |
2023 Reunion Saturday Night Dinner
Class | Alumnae | Guest | Child | Total |
1943 | 0 | 0 | 0 | 0 |
1948 | 5 | 9 | 0 | 14 |
1953 | 10 | 3 | 0 | 13 |
1958 | 38 | 14 | 0 | 52 |
1963 | 55 | 14 | 0 | 69 |
1968 | 90 | 35 | 0 | 125 |
1973 | 184 | 54 | 0 | 238 |
1978 | 107 | 22 | 0 | 129 |
1983 | 122 | 19 | 0 | 141 |
1988 | 77 | 8 | 1 | 86 |
1993 | 101 | 12 | 9 | 122 |
1998 | 149 | 22 | 33 | 204 |
2003 | 155 | 30 | 19 | 204 |
2008 | 62 | 16 | 5 | 83 |
2013 | 153 | 48 | 1 | 202 |
2018 | 176 | 15 | 1 | 192 |
Totals | 1484 | 321 | 69 | 1874 |