Resources For All Volunteers

• List and Email Request Form If you are requesting a list, please review the WCAA Policy on Appropriate Use of Alumnae Information

• Form Creation Request Form If you are requesting a form, please review the WCAA Policy on Appropriate Use of Alumnae Information

• Website Training for Web Admins

• Email Troubleshooting Guide- Helping Wellesley Emails Reach Your Inbox

• Print templates

• Class logos

• Club logos

• In an effort to reduce our environmental impact, the Alumnae Association no longer facilitates paper mailings for clubs, SIGs, or classes after 1969.

• Event attendance reporting form - In-person or virtual event (Zoom) IMPORTANT: See the next entry if you're using a dedicated Wellesley-provided Zoom account.

• Zoom Event attendance - (For groups using a dedicated Wellesley-provided Zoom account) Step-by-step guide on downloading and submitting zoom attendance

• Event sign-in template - In-person event

• We encourage you to consider hosting all-group programming online via Zoom or other platforms. The WCAA has a Zoom account available for volunteer use. Volunteers are responsible for booking meetings on their own. For instructions on how to access this account, please reach out to WCAA's Volunteer Coordinator Emily Rigdon (ecarey5@wellesley.edu). If your group hosts frequent Zoom meetings, consult with the Volunteer Coordinator about the possibility of obtaining a College-provided Zoom account for your group.

• WCAA volunteer leaders are welcome to reach out directly to Wellesley faculty with invitations to speak to your groups virtually. To respect the time and resources of our faculty, groups are not permitted solicit professors for in-person lectures. When faculty are planning to travel to a region for other purposes (e.g., attending a conference or conducting research), they are encouraged to connect with the WCAA office or specific local Clubs to explore possible in-person programming. If you have questions about a particular circumstance, please contact alumnae@wellesley.edu. 
   

Our Wellesley network is at its best when all alums are able to participate. The Alumnae Association has set aside a dedicated fund to assist alums with the cost of attending ticketed club, class, or SIG events. All requests will be kept confidential; groups will not be informed of who has received aid. If you would like to request assistance for a ticketed event, please fill out this form. 

BlueSpeak is a directory of alumnae excited to share their personal and/or professional expertise. The program is designed to facilitate connections and learning within the Wellesley network through speaking engagements. Volunteers are invited to source talent for class, club, and shared identity group programming. 

Once you use BlueSpeak, please let us know how it went by filling out the BlueSpeak Feedback Form.

Sometimes the best ideas come from connecting with our peers. We encourage you to utilize Leadershare, a platform WCAA has created for volunteer leaders to share ideas, ask questions, and discuss their volunteer experience. If you have a question about best practices, or are wondering how other groups have handled a particular situation, this is the place to ask! Similarly, if you see questions being asked and you have experience that could be helpful, we encourage you to respond to others' questions. Leadershare is located within the HIVE, Wellesley's networking site for students and alums. Instructions on how to join Leadershare can be found here. 

For helpful resources including forms and FAQs on our new financial model, please visit our Your Group Treasury page. 

The Wellesley College Archives are available to all alumnae, and may be of use to your group. 

The Archives are responsible for managing, maintaining, and making accessible those records of the College that have long-term historical value, such as administrative records, manuscripts, photographs, maps, architectural plans, honors theses, and audio/video materials.

The Archives also collects materials from alumnae and others that help document and illustrate the history of Wellesley College, including scrapbooks, photographs, letters, and assorted realia and ephemera.

Please visit the Wellesley College Archives Website for further information about the services they provide.

Quick Links: 

• Digital Repository (scanned documents, books, letters, etc)
• Image Archives (remember to click "Search within results" each time you run a search)
• Wellesley Research Guides
• Wellesley College Archives Copyright and Permissions Policy

All alumnae volunteers are guided by the Wellesley College Alumnae Association (WCAA) mission. We are always looking for alumnae interested in sharing their time, energy, and spirit as volunteers for Wellesley. The following tenets are designed to guide you in your volunteer role(s).

As a Wellesley volunteer, you agree to:

• Treat alums, staff, and all members of the Wellesley community with respect and civility in person, in email, in print, and on social media.

• Commit to a role that suits your skills and capacity.

• Communicate regularly with alumnae volunteers and WCAA staff.

• Actively seek opportunities to engage new alumnae. 

• Resolve any conflicts in a transparent and open manner.

• Acknowledge any potential conflicts of interest and recuse oneself when appropriate.

• Keep your contact information current at alum.wellesley.edu, including address, email, and phone number. As a volunteer, you must agree to be contacted by the WCAA or other alumnae via any of these channels. 

• Recognize that your actions will reflect on and speak for not only you, but for other alumnae and the College.

The Wellesley Login allows alums to sign into various College systems and websites using a single username and password. It is your login for all Wellesley systems, including:

• The Wellesley College Alumnae Association (WCAA) online community

• All class, club, and SIG websites 

• The Wellesley Hive, our mentoring and networking platform exclusively for Wellesley alumnae and students

• The Class Notes section of the Wellesley magazine website

• Volunteer tools (including the online Report of Giving accessible to Wellesley Fund volunteers)

• Select parts of the College website

If you or a classmate needs assistance recovering or resetting your MyWellesley username and password, please visit https://www.wellesley.edu/alumnae/wellesleylogin for assistance. 

The Wellesley College Alumnae Association (WCAA) may provide class, club, and shared identity group (SIG) leaders with access to lists of their members upon request. These lists contain information useful to volunteer leaders for planning events, managing communications, and calculating metrics. The information shared in these lists is sensitive data and is provided at the discretion of the WCAA.

The WCAA is unable to include alumnae email data in these lists for many varied reasons, including but not limited to the following:

• The Wellesley College Alumnae Association is a 501(c)(3) Nonprofit organization and therefore subject to privacy restrictions including the EU’s General Data Protection Regulation and domestic anti-spam laws. All email communications on behalf of the WCAA and its umbrella organizations are legally mandated to provide an option for recipients to unsubscribe or opt-out of receiving future emails. Private mass emails do not allow direct unsubscription from Wellesley mail and therefore are not permitted. Platforms such as Paperless Post are not tied to the Wellesley database and any unsubscribe requests will not be captured for future communications.

• All broadcast emails to classmates, club members or SIG members should be sent through the WCAA’s official website newsletter function, which is connected to the College’s alumnae database. 

○ The College’s records database tracks updates, email accounts that send back mail as undeliverable, and unsubscribe requests. Changes are continuously being made. 

○ This ensures that communications are sent to the most current email addresses. 

○ For help sending emails, please submit a request here. 

○ Personal, one-on-one emails may be sent between alumnae.

• The WCAA offers online directories for all classes, clubs, and SIGs, as well as an all-alumnae general directory, which can be filtered by name, class, state, city, country, current or past employer, job title, or occupation. Use the Directory link at the top of this page to use the general directory (you must be logged in for access). To view your class, club, or SIG directory, please visit their respective websites. 

○ Please note: while the online directories provide email addresses for many alumnae, compiling these addresses into a private list, or using them to send mass emails is strictly prohibited.

○ Solicitation emails are not permitted under any circumstances, regardless of the number of recipients.

• The College and the WCAA aim to meet industry standards of our institutional peers, and we are committed to safeguarding alumnae information. You may view our full privacy policy here.

While broadcast emails are a useful means of communicating with classmates and club/SIG members, they are just one means of contact. Many groups have had great success by varying their communications between email, print mailings, the HIVE, social media, Facebook groups, and in-person events. If you need help reaching a particular individual or group, please reach out to your WCAA staff contact for assistance.

It is the responsibility of each alum to provide the College with any changes in contact information to ensure they are listed correctly. Alumnae can report these changes to recordupdates@wellesley.edu or call our record updates number at 781.283.3791. If you receive news about alumnae contact updates, please let us know.

The WCAA has developed the following social media guidelines to help our alumnae volunteers manage Wellesley class, club, or shared identity group social media channels. We recommend you post this to your group page/account and/or publish it on your group website, to ensure that all members understand proper use.

As a social media group representing the ______________ [e.g.,Wellesley Class of 1984, New York Wellesley Club, etc.], we would like to make members aware of our acceptable use policy. Your social media presence reflects not only you personally, but your professional reputation, your group or organization, and, by extension, Wellesley College and the Alumnae Association. Even within an unofficial or closed Wellesley channel, your comments and/or behavior online may have far-reaching consequences.

We ask that those who engage with Wellesley’s social media communities act in accordance with The Honor Code, with respect, honesty, and integrity.  Please conduct yourself in a manner befitting a Wellesley alumna. We reserve the right to remove comments by impersonators or those who do not comply with the guidelines below:

Be respectful. Comments should not defame, attack, or disparage. Profanity, obscene content, and personal attacks will not be tolerated.

Be authentic. All comments and content must be from named individuals. Do not post using an alias or an identity other than your own. Do not copy and paste comments or content from other individuals or institutions without their permission.

Be confidential. Do not post confidential or proprietary information. As a safety precaution, do not post your address, phone number or email address on social media. If you wish to share this information with a fellow alumna, do so privately via a direct message.

Encourage conversation. To keep dialogue on topic, comments that appear to be commercial or that could otherwise be viewed as spam will be deleted.

Realize your posts are public; nothing is truly private. Do not post anything that you would not want attributed to you in a newspaper. Think about your comments, photos, videos or other content in a larger context. Before posting, remember that anything you share in social media, even within closed networks, immediately becomes public and lives on in perpetuity. Your content can be stored and shared around the world instantaneously, even if you try to delete it.

Wellesley College alumnae classes, clubs, and Shared Identity Groups (SIGs) are allowed to use the College’s name (“Wellesley College”), the Association’s name (“Wellesley College Alumnae Association” and the “W” logo on branded items. The use must be in accordance with the following Wellesley College policies:

1. They produce the items for their class, club, or SIG for non-fundraising engagement purposes (giveaways, Reunion insignias, or other items sold at cost or given away for free). 
    
2. Classes, clubs, and SIGs must use the logo in accordance with the College’s visual identity guidelines.
    
3. Any proposed item that uses the logo or the College’s name must be submitted to the Wellesley College Alumnae Association (WCAA) for review and approval prior to beginning use. Please submit samples and inquiries via email to alumnae@wellesley.edu.
    
4. Classes, clubs, and SIGs may not use the College seal, which is reserved for the College’s express and official use. 

Charitable Donations

Each Wellesley class/club is a 501(c)(3), a non-profit organization, whose mission is to connect Wellesley alumnae to the College and to each other. Each class/club operates under the umbrella of the Wellesley College Alumnae Association and as such must operate in a manner that upholds the shared mission of the class/club and the WCAA so that both the class/club and the WCAA may maintain their legal standing as non-profits.

While community service can be a large part of a class/club’s engagement, direct financial support of another charity is not permitted. All money collected by the class/club must be utilized to further the mission of the class/club, the WCAA, and Wellesley. In other words, funds held in the class/club's treasury are to be used to connect alumnae to each other, the class/club, the WCAA, and the College or may be donated to the class/club’s scholarship fund, if applicable, or as a gift to the College. Direct financial support of another 501(c)(3) is outside the class/club’s mission, and therefore must not occur.

If you have any questions about a class/club's financial responsibilities, please contact alumnae@wellesley.edu.

Political Activity

The College cannot support (or oppose) any political candidate; indeed, doing so would jeopardize the institution's tax-exempt status. Similarly, alumnae cannot use their Wellesley College affiliation or College assets to conduct fundraising for a candidate (for example, using Wellesley's name and logos/trademarks in an invitation or using an alumnae directory to create a mailing list).

Non-Discrimination Policy

Wellesley College is committed to providing equal opportunity in employment and education to all employees, students, applicants, and alumnae groups. No employee, student, or alum shall be discriminated against or harassed on the basis of race, color, natural or protective hairstyles, age (40 and over), sex, gender identity or expression, sexual orientation, religion, ethnic origin or characteristics, national origin or shared ancestry, veteran status, physical or mental disability, pregnancy, sexual orientation, gender identity or expression, genetic information, veteran or military status, membership in Uniformed Services, or any category protected by applicable state and federal laws. The same principles apply to admissions policies and practices concerning women applicants. Similarly, Wellesley College is committed to making its programs and campus accessible and compliant with all applicable nondiscrimination laws.

If you have any questions about this non-discrimination policy, contact alumnae@wellesley.edu. You can also review the College’s website for more information.

For efficient and inclusive board meetings, we recommend utilizing basic parliamentary procedure.

The mission of the Wellesley College Alumnae Association is to support the institutional priorities of Wellesley College by connecting alumnae to the College and each other. The Association will serve as a lifelong resource to alumnae and will encourage alumnae to contribute to the continued excellence of the College.

We are delighted to share with you the Strategic Plan for Wellesley College, which has now been formally approved by the Wellesley College Board of Trustees.

This bold plan draws upon the tremendous strengths of the College to amplify our mission in the future. This plan is a call to action. It captures the voices and aspirations of many members of our community and distills a conversation that has stretched spanned two academic years. It presents all of us with an opportunity and a responsibility. We invite you, in the spirit of optimism and possibility, to join together as one Wellesley to realize this bold vision for Wellesley’s future.